Notulist/Secretary employee m/f

Notulist/Secretary employee m/f

Zijlwegkwartier: Hasselaersbuurt
Governance & strategy, Arrange & coordinate
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Bevrijdingspop Haarlem is the oldest liberation festival in the Netherlands and aims to make the public aware of its message: Freedom is not self-evident! We do this by organizing a memorial concert on May 4 and a liberation festival on May 5. In more than 40 years, Bevrijdingspop has grown into a professional festival with approximately 5000 visitors on May 4 and 130,000 visitors on May 5. With three pop stages, a full-fledged children's festival, versatile theme projects around freedom, an extensive market and many food and beverage outlets, Bevrijdingspop Haarlem is a household name.
Bevrijdingpop is organized by a group of approximately 50 permanent volunteers who are committed to the festival throughout the year. The Liberation Pop Foundation consists of a board of (currently) five people, six staff coordinators with committees below in which all tasks are represented. In addition, there are many volunteers who support us around May 4 and 5!

To support the Board and the Staff we are looking for a
Minute taker / Secretary employee m/f

As a secretary/secretary employee you are independently responsible for the overall "logistics" of information surrounding the Board and Staff meetings, including the reporting of these meetings. Meetings (1 or 2 times a month) are held on Monday evenings.

You are part of the HR/Internal Affairs team. This team ensures that all matters concerning the volunteers are arranged, a very important part! It is also possible to take on other activities within the team, such as the organization of the T-shirt competition. A recurring item where you take on the coordination of the competition and the production of the volunteer T-shirt.
You will also work closely with the Board and the Staff and you will have the following tasks and responsibilities, among other things:

Inventory of agenda items and incoming documents / announcements;
Preparing and distributing the agenda;
Reporting of the meetings including keeping the action list;
Sending reminders from the action list;
Managing the general Liberation Doll inbox.

What do we ask?
Some experience with taking minutes and making action lists;
Good command of the Dutch language;
Sense of responsibility and proactive;

What do we offer you?
An unforgettable very valuable experience;
A great team to work with and learn from;
A diverse network and new contacts;
Working in an enthusiastic volunteer organization.

What do we expect?
Voluntary is certainly not without obligation and so we expect that you will commit yourself to Bevrijdingspop at least a number of editions. The average time spent is 2 hours per week, with the intensity increasing slightly towards 5 May.

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  • The request from Mariska has been viewed by the helpdesk
  • This person is registered on Haarlemvoorelkaar
  • Mariska has previously been helped through this website